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ERP Optimization

How do you know if your Enterprise Resource Planning System (ERP) needs optimization? Do you have that feeling that you just aren’t getting enough out of your system? If your ERP system was implemented poorly or has degraded over time, it can have a negative impact on your business operations. Or is that expensive asset providing the return on investment that it should?

  • How do I optimize my ERP rather than replace it?

    Replacing an ERP system is a large undertaking. Employees may quickly bad-mouth an existing system. When this happens, the knee-jerk reaction is to start searching for a replacement system. However, before jumping to replace it, why not consider having an experienced professional evaluate what you already have and make recommendations to utilize it correctly?

  • What are the symptoms of an ERP that needs optimizing?
    1. Poor visibility into financials, inadequate reporting, and lack of data analysis capabilities.
    2. Excel is used extensively to allow people to do their jobs.
    3. Poor inventory control.
    4. Inadequate planning and forecasting tools.
    5. Lack of standardization of processes, and too many manual processes.
    6. Inability to scale quickly to meet changing customer demand.
    7. Poor customer service and ability to meet shipping commitments.
    8. Difficulty integrating data across multiple systems, requiring duplicate entries.
    9. Inaccurate or incomplete data.
    10. Poor user experience due to poorly defined processes and lack of user training.

    Attivo can assist you with understanding the features of your existing ERP system, help you to identify where the best opportunities for improvement, and recommend a roadmap forward. Additionally, assist you with customizations, integration, and training services.

  • Why should you optimize an ERP?
    1. Identify and Address Bottlenecks: Analyze your operations and processes to identify any areas where bottlenecks may exist and take steps to address them. What is holding the business back?
    2. Automate Processes: Where possible, finish the implementation and automate processes to reduce manual effort and streamline operations.
    3. Improve Data Quality: Ensure that data used in the ERP system is accurate and up to date.
    4. Streamline Reporting: Implement automated reporting processes to reduce the manual effort associated with creating reports.
    5. Utilize Dashboards: Develop dashboards to monitor key metrics and quickly identify areas of improvement.
    6. Leverage Technology: Use the latest technology such as reporting tools to reduce the effort required to manage and maintain the ERP system.
    7. Train Employees: Provide comprehensive training to ensure that employees know how to use the system efficiently.

    The result of ERP Optimization is transformational. Many of our clients have gone on the record attesting to the return on investment and competitive advantages they’ve experienced from working with Attivo to help them use their ERP properly.

  • What Is Involved With ERP Optimization?

    The first step is to complete an assessment, and a Business Process Assessment (BPA) is the tool for this process. A BPA is an end-to-end systematic examination of an organization’s current processes to identify inefficiencies, areas for improvement, and potential cost savings. It is a complete operations evaluation of your systems and processes focusing on unique business objectives.

    This is a detailed survey of each area of your organization, done in a highly efficient manner without causing disruption to your daily operations. It is also painless and highly affordable for your organization.

    During the BPA, we identify areas of waste and inefficiencies that create hidden costs. The outcome of this examination is a comprehensive list of inefficiencies and process problems, along with advice on how these processes can be optimized using best practices. It is the Roadmap for Process Improvement for your business, and a guide for continuous improvement for your business.

    The key steps in a business process assessment include:

      1. Identifying the processes to be assessed: This includes determining which processes are most critical to the organization and which processes are most in need of improvement.
      2. Mapping the current state of the processes: This includes documenting the steps in each process, identifying the inputs and outputs, and identifying the stakeholders involved.
      3. Developing recommendations for improvement: Based on the analysis of the current processes, recommendations are developed to improve their efficiency. These recommendations include process redesign, automation, or the implementation of ERP functionality previously deployed.
      4. The Implementation Workshop: Once the recommendations have been presented, we meet to develop a detailed plan whereby process improvements are prioritized and resources and timelines for completion are determined. Continuous Improvement (or “Kaizen” in Japanese) is our recommendation for every client.
      5. Ongoing Coaching: Our team is there to assist with the implementation and management of the project. As improvements are implemented, they are closely monitored to ensure that the desired improvements have been achieved and reviewed with top management. Then, the next initiatives can be identified and prioritized to have an immediate and positive impact across the organization, from procurement, shop floor, production line, fulfillment, and quality control. In many cases, production costs are reduced, which directly improves margins and profit.

Interested in learning more?

Our consultants are ready to answer any of your questions.

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Director of IT, Boom Creative Development

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